Transactions of the Canadian Society for Mechanical Engineering

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Submission Guidelines

Material Published

The material to be published in the Transactions of the Canadian Society for Mechanical Engineering will be of a reference or archival nature in the field of mechanical engineering or related disciplines. It will include:
  • papers reporting on fundamental research;
  • papers reporting on the development of design methods that constitute an original contribution to design;
  • review papers that provide a significant evaluation of, and perspective on, recent developments;
  • notes reporting interim work, or work not warranting a full paper, on original research or design;
  • letters to the editor will also be considered.
Normally, papers should not exceed 5000 words. A long paper may be returned to the author for condensation. Notes should not exceed 1500 words.

Requirements for Initial Submissions

  • Manuscripts may be submitted in English or French.
  • The manuscript, as a single PDF file, should be e-mailed to the Editor (paul@cim.mcgill.ca).
  • The authors must clearly state that their paper is original and has not been submitted or published elsewhere (CSME Forum and CANCAM conferences are exempt).
  • The text should be single-spaced, in 8 1/2" x 11" (letter) format. All margins should be about 1". Pages should be numbered. Sans serif and exotic type faces should be avoided.
  • Titles should be brief. The complete name(s) and affiliation(s) of the author(s) should be given below the title (e.g., "John W. Smith" rather than "J.W. Smith").
  • Symbols used should conform to those recommended by the American National Standards Institute.
  • All figures should be clear and legible. Diagrams should be as simple as possible.
  • References should be numbered in the order in which they appear in the paper and should be referred to as "Smith and Jones [1]," or "Hervé et al. [2]," or simply as in "as proved in [3]." They should be listed at the end of the text and styled as follows:
       1. Smith, J.J. and Jones, A.B., "Title of paper in sentence case," Unabbreviated Journal Name in Title Case, Vol. 1, No. 1, pp. 1-20, 2001.
       2. Hervé, J.-M., Lefèbvre, S. and D'Artagnan, T., Book Title in Title Case, 2nd ed., Springer, 2002.
       3. Miloševic, V., "Title of paper in sentence case," Conference Name in Title Case, Paris, France, pp. 1-20, July 12-16, 2009.
  • The above bibliography style should be strictly observed. Here is a list of common problems, identified in red:
       1. Smith, J.J. and Jones, A.B., "Title of paper in sentence case", Unabbr. J. Name, Vol. 1, missing issue number, pp. 1-20, 2001.
       2. Smith, J. J. and Jones, A.B., "Title of Paper in Sentence Case," Unabbreviated Journal Name, vol. 1, issue 1, pp. 1-20, 2001.
       3. Smith, J.J. and Jones, A.B., "Title of paper in sentence case," Unabbreviated Journal Name in Title Case, 1(1):1-20, 2001.
       4. Hervé, J.-M. et al., Book title in Title Case, 2nd ed., Springer, 2002.
       5. Miloševic, V., "Title of paper in sentence case," Conference Name, Paris, France, pp. 1-20, July 12-16, 2009.

Requirements for Final Submissions

Upon acceptance of the paper, the manuscript will be returned to the corresponding author for final preparation. The final manuscript should be submitted as a single LaTeX or MS Word file. Manuscripts typeset in LaTeX should use TCSME's LaTeX template. We strongly encourage submissions in LaTeX, since our journal is currently typeset with that system. If using MS Word for preparing the final manuscript, the TCSME's MS Word template should be used and the file should be saved in .doc format.

Unless a table is very complicated (e.g., containing lots of symbols or even small pictograms, and having a non-regular cell structure) or prepared in software other than LaTeX or MS Word, it should be typeset in the body of the paper, rather than included as an image.

All figures and tables should be additionally submitted as PNG files (JPEG files can also be accepted, but only when these files come directly from a digital camera) or as PDF files (in the case of vector graphics). Figures should be cropped so that there is no unnecessary white space bordering the image. If the desired dimensions of a figure or a table in the paper version of the journal is to be x mm by y mm, then the minimum dimensions of the image file should be 12*x pixels by 12*y pixels. Obtaining satisfactory image quality through multiple iterations between the typesetter and the authors of a manuscript is cause for considerable delays in the publication process of many manuscripts. The following guidelines should help those authors who are less familiar with image manipulation.

Images are best generated in graphics editing programs such as Adobe Photoshop or GIMP (for raster images) and Adobe Illustrator or MS Visio (for vector graphics). Images of figures and tables can also be generated by a screen capture. Exporting a figure from MS Word, for example, usually generates a low-quality image. The best free image manipulation program for doing this (and much more) is GIMP. This software runs on most operating systems. To generate a screen capture, the image to be captured should first be displayed on the screen as large as possible (i.e., occupying most of the computer display). For example, in the case of a figure made in MS Word (which we highly discourage), the MS Word file should be opened and the area with the figure zoomed in. Then GIMP should be started, and a screen shot window activated (File->Acquire->Screen Shot). The option "Grab the whole screen" may be selected, in which case the whole screen is captured and pasted into a new image file. Then using the Crop Tool, the area of the table/figure (excluding the caption) should be selected to produce an image containing only the table/figure. Finally, the file should be saved (File->Save As) as a PNG image.

JPEG format should be used only for photos that were not edited in an image manipulation program (i.e., if the JPEG images is copied directly from a digital camera). This format should be avoided because it deteriorates the quality of the image due to the use of so-called lossy compression.

In the case of a figure generated in Matlab, if the figure is a line drawing (i.e., there are no surfaces), it should be exported directly in PDF format from the figure window (File->Save As). If the figure contains surfaces, it should be exported by using the function myaa.m, where the following instructions should be added at line 216: imwrite(raw_lowres,'ImageName','png'). To do this, activate your figure window and type myaa([16 4]) in Matlab.

Here are several examples of images that are of unsatisfactory quality:
  • BadExample1.png (good image dimensions - 1050 x 746 pixels - but unreadable tiny text annotations)
  • BadExample2.png (the original figure seems to be excellent, but the image dimensions are too small)
  • BadExample3.jpg (good image dimensions, but poor quality due to the use of JPEG format with a high compression ratio)
  • BadExample4.png (again, the image dimensions are too small, the gray background should be removed, and the figure cropped to remove the excessive white margins and the label "Fig. 1")
Finally, here are several examples of images that are of excellent quality:

Page Charges and Reprints

When submitting manuscripts, authors must state in writing their intention and ability to pay (or not to pay) page charges. Any manuscript received without this statement will be discarded without acknowledgment. Furthermore, due to financial constraints, the Editor reserves the right to limit the publication of unpaid, accepted articles to one per author per year. This applies to all the authors of a coauthored article. A charge of C$35 per page will be made to help defray the cost of publication. This amount is charged to the institution or a contract supporting the research reported in the published paper. In no case is the author expected to pay the charge, nor is publication dependent upon payment of the page charges. When the paper has been published and the voluntary page charges have been paid, the corresponding author will receive a PDF file of the paper.
 
   

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